1. Who is responsible
The data controller is GYPAETUSCODE SRL, trading as Squad4.Digital (CUI RO40407772, Reg. Com. J2019000097013), Sat Șard nr. 332 W, comuna Ighiu, județul Alba, 517363, Romania, operating Jobpedia.AI. The extension is part of the same service as jobpedia.ai, so the Privacy Policy applies to it as well: who processes data for us, your rights and how to reach us. This page adds what is specific to the extension.
Questions and requests: team@jobpedia.ai.
2. What the extension does
The extension has one purpose: to help you apply for jobs with your Jobpedia account. On a job posting it shows how well you fit the job. On an application form it fills the fields you ask it to fill, from your Jobpedia record, and attaches a resume you exported. It works only for the account you sign in with. It is available for Chrome and browsers that install from the Chrome Web Store; a Firefox version follows and works the same way.
3. When it reads a page
- The extension reads the job posting or the application form in the tab you have open, and only when you use it: while its panel is open on that tab, or when you press Check, Save or Fill.
- On LinkedIn and Indeed it reads only the job you have open, once per page view, and only while the panel is open or when you press Check or Save. It never reads search results or lists of jobs there.
- To show its toolbar badge (a job, or a form it can fill), it checks in your browser whether the page declares a job posting or holds an application form. That check stays in your browser; nothing about the page is sent anywhere unless you open the panel or press a button.
- It does not open pages on its own, except when you allow your own AI assistant to (section 9). It does not run in private or incognito windows.
- On jobpedia.ai itself, the extension sets two attributes on the page’s
<html>element: one holds the installed version, so the site does not offer you the extension again, and, in Chrome, the other says it can open its panel. In Chrome it also listens for a real click on the site’s “Apply with Jobpedia” link, so it can open the side panel. For this it reads no page content and sends nothing about the page. Once the panel is open, it works as described in this section.
4. What it sends to Jobpedia
| What | When | Why | Legal basis |
|---|---|---|---|
| The job posting: the posting data the page declares, or on LinkedIn and Indeed the title, company, location and description of the job in view, and the page’s address without its query. Never the page’s HTML, never the salary text | The panel opens on a job, or you press Check or Save | Tell you how well you fit, keep the job in your history | Contract |
| The application form’s questions: each field’s label, type, options and whether it is required, and whether it already holds an answer. Never what is typed in it | The panel opens on a form, or you press Fill | Work out which fields can be filled | Contract |
| What you choose to keep: answers you tick “Save as a fact for next time” or keep on the Sent card, gaps you answer, and applications you mark as sent | When you press the button | Fill the next form from them, show your applications in My jobs | Contract |
| Your question to the panel’s assistant | When you ask | Answer it (section 8) | Contract |
| A request for the number of new jobs that match you (no page content) | Every 6 hours while you are signed in | The count on the toolbar icon | Contract |
A job you open on LinkedIn or Indeed, or any posting that is not in Jobpedia’s catalogue, is kept as a private copy for your account only. It never enters Jobpedia’s job catalogue, public pages or exports. Postings and resumes are processed as the Privacy Policy, section 4 describes.
5. What it fills, and what it never does
- It fills only values from facts you confirmed, your application profile, answers you gave before and the resume you exported.
- It never fills voluntary self-identification questions (gender, race or ethnicity, veteran status, disability, sexual orientation).
- It answers work authorization only for the country a question names, and only from your own answer.
- When it attaches your resume, the file goes into the employer’s page, and some application sites upload it to their own systems straight away, before you press submit.
- It never submits a form. You check every answer and press send.
6. What it keeps in your browser
| Data | Kept until |
|---|---|
| Its sign-in tokens for your account | You sign out, revoke it on jobpedia.ai (section 7) or remove the extension |
| The state of a form being filled: field labels, what was filled and answers you typed but have not kept yet | The tab is closed, and never longer than 24 hours |
| Your settings: history on or off, sites where history is paused, the usage counts choice, the assistants you allowed, and a random install id | You remove the extension |
| Usage counts waiting to be sent (only if you allowed them) | They are sent, or the browser closes |
Removing the extension deletes everything it stored in your browser.
7. What we keep on our servers, and how to delete it
| Data | Kept for | How to delete it |
|---|---|---|
| History: jobs you checked in the panel | 90 days after you last checked the job. Jobs you save or apply to stay until you remove them | Remove a row or clear it all in the panel’s History tab. History is on by default; you can turn it off, or pause it on a site |
| Private copies of postings (section 4) | Deleted once nothing in your account uses them: no history row, no save, no tailored resume, no application. With history off or paused, a posting you check is still sent so the panel can tell you how well you fit; it is not added to your history and its copy is deleted after 90 days unless you use it | Remove the job from your history; delete your account |
| Answers and facts you chose to keep, applications you marked as sent | As long as your account exists | Saved answers under Account, Preferences; facts on your Resume page; applications in My jobs |
| The extension’s sign-in | Until you sign out or revoke it | On jobpedia.ai, Account, Assistants: the “Signed-in extension” row, Revoke |
| Questions to the panel’s assistant: a record that a question was asked (when, for which job, how many steps, what it cost), without the question or the answer | As long as your account exists | Delete your account |
Deleting your account deletes all of the above, as the Privacy Policy describes.
8. The panel’s assistant
The panel has an assistant you can ask about the job and the form in front of you. When you ask it, your question, the job posting, your confirmed facts and application answers, and the form’s fields on the page (their labels, options and what they hold) are sent to a language model. These requests go through OpenRouter to Groq, which runs an open-weight model (OpenAI’s gpt-oss) in the United States, only on endpoints that keep no copy of the text (zero data retention). Neither OpenRouter nor Groq uses what we send to train models.
Page content is treated as data, never as instructions. The assistant only proposes; nothing is filled, saved or added to your record until you tap it. We do not store your questions or its answers. You can turn the assistant off in the extension’s popup (“Jobpedia (in this panel)”).
9. Your own AI assistant
If you connect an AI assistant such as Claude or ChatGPT to your Jobpedia account, it can ask the extension to open job pages, read their application forms, fill them, attach your exported resume and close the tabs it opened. It can do this only after you allow that assistant in the extension: each one is asked once, and you can take the permission back in the extension’s popup at any time.
When an allowed assistant reads a form, the page’s address (without its query), its title and the form’s fields, including what they already hold, pass through Jobpedia to that assistant. From there, the assistant’s own provider handles them under its own terms. The same rules as section 5 apply: no self-identification answers, and nothing is ever submitted.
10. Usage counts and error reports
- Usage counts, only if you allow them: events such as “panel opened” or “9 fields filled”, with Jobpedia’s own job ids, counts and choices, never page content, form answers or postings. They carry a random install id and, once you sign in, are linked to your account. They go through Jobpedia to PostHog (EU). You can change your choice in the extension’s popup. Legal basis: consent.
- Error reports go to Sentry (EU, Germany), with technical details (the error, the extension version, the browser) and without the content of your requests or the pages you visit. On Chrome they are sent under our legitimate interest in a working extension; on Firefox, only if you turn on “Technical and interaction data” (section 11).
11. Firefox data collection
Firefox lists the kinds of data an extension collects. The Jobpedia extension declares these:
| Firefox category | What it covers here |
|---|---|
| Personally identifying information (required) | Your name, contacts and other record details filled into forms |
| Authentication information (required) | The extension’s sign-in tokens |
| Website content (required) | The job posting and the form’s questions (section 4) |
| Browsing activity (required) | The address of a job you check, kept in your history |
| Website activity (required) | Filling form fields and marking an application as sent |
| Technical and interaction data (optional, off until you turn it on) | Usage counts (which also need your choice in the extension) and error reports (section 10) |
12. What we never do
- We never sell data from the extension.
- We never use it for advertising, and never to decide whether you are creditworthy or for lending.
- We never give it to anyone else except the providers in the Privacy Policy that run the service for us, an assistant you allowed (section 9), or where the law requires it.
- People at Jobpedia do not read it, except with your permission, to investigate abuse or a security problem, or where the law requires it.
13. Chrome Web Store Limited Use
The use of information received from the Jobpedia extension adheres to the Chrome Web Store User Data Policy, including the Limited Use requirements. We use it only to provide and improve the extension’s single purpose described in section 2, and we do not transfer, use or allow people to read it for any other reason than those in section 12.
14. Your rights and changes
You have the rights the Privacy Policy, section 8 lists: access, correction, deletion, restriction, objection, and to withdraw consent. Write to team@jobpedia.ai. When we change what the extension does with your data, we update this page and its date, and ask for your consent again where the change needs it.